(Optional) To format a merged PDF file


Note: This task is optional (not required to design or schedule a publication) but can improve publication performance.
  1. Double-click a publication to open it.
  2. In the "Properties" dialog box, click Merged PDF Options.
  3. Create a table of contents for the merged PDF file:
      a. Select the Create Table of Contents check box.
      The format options for the table of contents appear.
      b. In the Title box, type a title for the table of contents.
      c. In the Title Font list, select the font, font size (in points), and font color for the title of the table of contents.
      d. In the Item Font list, select the font, font size (in points), and font color for items in the table of contents.
  4. Set the page number format for the merged PDF file:
      a. Select the Apply Running Page Numbers check box .
      The format options for page numbers appear.
      b. In the Number Format box, type a format for page numbers.
      By default, the format is set to Page &p of &P. You can change the format, but you must use &p as a placeholder for the current page number and &P as a placeholder for the total number of pages.
      c. In the Number Location list, select the page number orientation for the merged PDF file.
      d. In the Number Font list, select the font, font size (in points), and font color for the page numbers.
      e. If you want the table of contents to have page numbers, select the Apply page numbers to Table of Contents pages check box.
  5. Set recipient logon credentials and permissions for recipient actions:
      a. Select the Set Restrictions check box.
      b. In the User Password box, type the password that recipients must enter to view the merged PDF file.
      c. In the Owner Password box, type the password that recipients must enter to edit the merged PDF file.
      d. To allow recipients to print the PDF file, select the Allow Printing check box.
      e. To allow recipients to modify the PDF file, select the Allow Modification of Contents check box.
      f. To allow recipients to copy and paste PDF contents, select the Allow Copy and Paste (Required for Embedded Flash Objects to Run) check box.
      g. To allow recipients to modify annotations in the PDF file, select the Allow Modification of Annotations check box.
  6. Click OK.